Policies & Procedures
Fort Wayne Sport Club Youth Soccer Inc.
Fort Wayne Sport Club Youth Soccer is a dynamic, community based, not for profit organization that fosters individual passion for the game of soccer while focusing on family and cultural values, and providing a fun and safe environment that’s rich in tradition and open to everyone.
COACHES, MANAGERS, AND TRAINERS CODE OF CONDUCT
Coaches, Managers, and Trainers shall treat officials, players, coaches, parents, and all visitors to Fort Wayne Sport Club with kindness and integrity, and are expected to be a direct reflection of the Fort Wayne Sport Club Mission Statement.
Coaches, managers and trainers shall treat officials with respect and dignity, and shall teach their players to do the same.
Coaches, managers, and trainers will model respect for opponents and expect the same from their players. They shall model grace, dignity and composure in both victory and defeat.
Coaches, managers, and trainers, shall model inclusive behavior, actively supporting cultural diversity while opposing all types of discrimination, racism and sexism. They shall refrain from, nor condone all forms of personal abuse and harassment of others, whether verbal, physical, emotional or sexual.
Coaches, managers, and trainers shall respect the declared affiliations of all players, and shall adhere to all guidelines and regulations on recruiting established by the governing bodies having oversight of their teams and leagues.
Coaches, managers, and trainers shall seek to honor those who uphold the highest standards and principles of soccer and shall use appropriate protocol to oppose and eliminate all behavior that brings disrepute to the sport - violence, abuse, dishonesty, disrespect and violations of the Laws of the Game and rules governing competition.
Violation of this Code of Conduct could result in disciplinary proceedings up to and including verbal or written warning from the FWSC Youth Board for a first offense, and vote of the FWSC Youth Board on suspension or termination of duty for a second offense.
Players Code of Conduct
- Understand the laws of the game and play by them.
- Be punctual and prepared for all training sessions and games. (Equipment on, dressed appropriately, stretched).
- Cooperate and be respectful to all coaches, teammates, opponents, and match officials.
- Support your teammates, Club members, teams and coaches.
- Be gracious in victory and dignified in defeat.
- Do not talk to fans during matches.
- Do not argue with officials.
- Talk to opposing players should be limited to congratulations and offers of assistance.
- Do not use abusive or profane language.
- Fighting or physical violence will result in a mandatory suspension; fighting after a suspension may result in dismissal from the Club.
- Follow all Indiana Youth Soccer rules regarding player contact and inducement.
- The FWSC Youth Board will review the status of any player who is ejected from two games in a 12-month period or accumulates excessive cautions.
- No consumption of alcohol, tobacco or illegal drugs.
Parents Code of Conduct
- Provide only positive support during games.
- Refrain from attempting to coach your child from the sidelines.
- Do not criticize your child’s teammates or coaches in the presence of your child or his/her teammates.
- Do not talk to players or coaches for either team during matches, except to offer support, congratulations or assistance.
- No abusive or profane language.
- Do not argue with officials.
- Be gracious in victory and dignified in defeat.
- Parents will not knowingly participate in or knowingly permit violation or circumvention of FWSC, IYSA, or USYSA rules.
- Do not argue with opposing fans.
- Follow all Indiana Youth Soccer rules regarding player contact and inducement.
- Do not criticize opponents in the presence of them or their fans.
- Fighting or physical violence will result in automatic suspension from FWSC premises and activities. Repeat violations will result in expulsion from the Club. Ejection of a parent during a match including stepparents or legal guardian for inappropriate behavior will include a written warning and review of the parents Code of Conduct. A second incident of ejection will result in suspension from FWSC premises and activities.
FACILTY STAFF, VOLUNTEERS, AND CONTRACTORS CODE OF CONDUCT
Facility staff, volunteers, and contractors shall at all times maintain a Code of Conduct that shall reflect the Mission of the Fort Wayne Sport Club and support the same Code of Conduct that is expected to be followed by all Coaches and Players within the Fort Wayne Sport Club organization.
To assure the best possible environment to promote youth soccer, Fort Wayne Sport Club expects facility staff, contractors, and volunteers to conduct themselves in a manner that will promote the security and safety of all players, coaches, parents, and visitors to Fort Wayne Sport Club.
Facility staff and volunteers will at all times treat players, coaches, officials, parents, and visitors to Fort Wayne Sport Club with kindness and integrity, and are expected to be a direct reflection of the Fort Wayne Sport Club Youth Soccer Mission Statement.
Violation of this Code of Conduct will result in a verbal or written warning from the FWSC Youth Board for a first offense, and a vote of the FWSC Youth Board on suspension or termination of duty for a second offense.
“Any athlete who exhibits signs, symptoms, or behaviors consistent with a concussion (such as loss of consciousness, headache, dizziness, confusion, or balance problems) shall be immediately removed from the contest by the coach and shall not return to play that day until cleared by an appropriate health care professional.”
1) If a player that is exhibiting concussive signs, including appearing dazed, stunned, confused, disoriented, to have memory loss, or the athlete is either unconscious or apparently unconscious, he/she shall notify a coach that a player is apparently injured and advise that the player should be examined by a health care provider.
2) In the event the contest continues and a designated health care professional does NOT clear the athlete for return during said contest the athlete is subject to the return to play protocol as listed below:
a) Only an MD or DO may clear the individual to return to competition.
b) The clearance must be in writing.
c) The clearance may not be on the same date on which the athlete was removed from play.
3) In cases where an assigned tournament physician (MD/DO) is present, his or her decision to forbid an athlete to return to competition may not be overruled.
A designated health care professional may be one of the following individuals:
• A medical doctor (MD) or doctor of osteopathic medicine (DO) that holds an unlimited license to practice medicine
• A certified athletic trainer (ATC/L)
GOAL SAFETY POLICY
It is the intention of the Youth Board of FWSC Youth Soccer that goal safety be a
priority. Therefore, the following policy is adopted.
FWSC Youth Soccer requires the following prior to all training and games:
1) FWSC Coaches or other responsible persons will make a physical inspection of each goal
prior to the game/activity to assure that goals are securely anchored per the
2) The FWSC coaches for the last game of the day will make sure the goals are secured
according to the attached guidelines.
3) That all parents and guardians of FWSC Youth Soccer participants are told of the
dangers of unsecured goals.
4) FWSC Youth Board members will conduct random site surveys.
To reach this end, all coaches will receive a copy of this policy and will be instructed to
inspect goals used during their practices and games.
FWSC Coaches will remind their players, and discuss with the children’s parents or guardians,
the necessity of not playing on, climbing on, or moving the goals.
5) Parents and guardians are responsible to keep their children away from all soccer goals when the children are not participating in FWSC Youth Soccer sponsored practices and games. This includes siblings and friends of soccer players.
Guidelines for checking goals
· Each goal should have at least two stakes, anchors, or sand bags securing the goal to
· Nets shall be secured to posts, crossbars, and backdrops with zip ties or placed in the pole eyelets at intervals of no less than one every four feet.
· If a goal is moved for any reason, the same above described safety guidelines still apply before the goal can be used.
The following steps are recommended by Fort Wayne Sport Club to mitigate the lightning hazard for all games, training, or any youth soccer related event:
1) The FWSC Representative on duty will monitor threatening weather and make the decision to remove a team or individuals from an athletics site or event.
2) Referees may also postpone play due to threatening weather such as lightning or thunder that is within a 20 mile range.
3) Parents and players will be required to go to their cars during a lightning delay
4) When considering resumption of play, FWSC policy requires that everyone should wait a MINIMUM of 30 minutes after the last flash of lightning or sound of thunder before returning to the field or activity.
5) Decisions on cancellation of play for the day will be made by the FWSC Representative on duty or the referee.
6) People who have been struck by lightning do not carry an electrical charge. Therefore, cardiopulmonary resuscitation (CPR) is safe for the responder. If possible, an injured person should be moved to a safer location before starting CPR. Lightning-strike victims who show signs of cardiac or respiratory arrest need emergency help quickly. Prompt, aggressive CPR has been highly effective for the survival of victims of lightning strikes.
Fort Wayne Sport Club Youth Soccer will ensure that proper safeguards are taken to protect our environment.
All individuals will have responsibilities and will take the necessary action to see this occurs. FWSC Youth Soccer will ensure that land and vegetation, water and fisheries, air, wildlife and wildlife habitat will be protected within its area of influence.
FWSC Youth Soccer will promote a culture of protecting the environment. Trash will not be left on playing fields or anywhere on FWSC grounds . Post game/practice procedures will include pick up of trash on and around player’s benches and anywhere it exists . Trash receptacles are provided for this purpose.
All personnel representing FWSC Youth Soccer will also have a good understanding of environmental practices and what measures are needed to control them. In addition, they shall use, store, and dispose of products in such a manner that will provide appropriate protection to the environment. The facilities and equipment manager will develop and enforce good environmental standards in accordance with all relevant legislation. All environmental incidents will be reported to ensure compliance to statutory obligations.
Policy on School Sports
Fort Wayne Sport Club Youth Soccer respects and encourages school sports and activities. School sports add variety, enhances their overall enjoyment of sports, and can make them more balanced athletes, and are supported and encouraged. School sports and activities are very important and take precedent over FWSC team activities. A healthy balance in the player’s activity level should always be the prime consideration.
The official uniform of the Fort Wayne Sport Club travel soccer program includes jersey, shorts and socks. All players will wear only the Youth Board approved current uniform kit.
Warm ups are optional but encouraged.
Advertising / sponsorship on uniforms and warmup can only be included per Indiana Youth Soccer rules and approved by the Fort Wayne Sport Club Youth Board.
Travel Player Registration / Release Policy
Fort Wayne Sport Club Youth Soccer travel players commit to playing for their travel team for the entire seasonal year. It is expected that each player will honor that commitment and stay with their team for that seasonal year. A signature on the registration form by the parent / guardian and the player, and payment of non-refundable fees is evidence of that commitment. Any request for a release from that commitment, based on extenuating circumstances, whether to transfer to another club’s team or to another FWSC team, will come under special review . A player wishing to transfer from one FWSC travel team to another FWSC travel team can only be allowed if all of the following approve:
-the coach of the current team and the coach of the desired team agree to the transfer
-the player and parents approve
-approval by the FWSC Youth Board with input from the Director of Coaching
-the player is in good financial standing with their original team as verified by the team manager
A player wishing to transfer from a FWSC team to a team from another club can only be allowed if:
-the FWSC coach agrees
- the FWSC Director of Coaching agrees
-a majority vote of the FWSC Youth Board approves it
-the player is in good financial standing with their FWSC team as verified by the team manager
-the FWSC Board will hold the player card and drop form until the transfer decision is made
Note: the minimum non-refundable fee is equal to the standard registration fee as per the FWSC registration form.
FORT WAYNE SPORT CLUB YOUTH SOCCER INC.
Conflict of Interest Policy
The purpose of the conflict of interest policy is to protect this tax-exempt Organization’s (Fort Wayne Sport Club Youth Soccer Inc.) interest when it is contemplating entering into a transaction or arrangement that might benefit the private interest of an officer or director of the Fort Wayne Sport Club Youth Soccer Inc., or might result in a possible excess benefit transaction. This policy is intended to supplement but not replace any applicable state and federal laws governing conflict of interest applicable to nonprofit and charitable organizations.
1. Interested Person
Any director, principal officer, or member of a committee with governing board delegated powers, who has a direct or indirect financial interest, as defined below, is an interested person.
2. Financial Interest
A person has a financial interest if the person has, directly or indirectly, through business, investment, or family:
a. An ownership or investment interest in any entity with which the Fort Wayne Sport Club Youth Soccer Inc., has a transaction or arrangement,
b. A compensation arrangement with the Fort Wayne Sport Club Youth Soccer Inc., or with any entity or individual with which the Organization has a transaction or arrangement, or
c. A potential ownership or investment interest in, or compensation arrangement with, any entity or individual with which the Fort Wayne Sport Club Youth Soccer Inc., is negotiating a transaction or arrangement. Compensation includes direct and indirect remuneration as well as gifts or favors that are not insubstantial.
A financial interest is not necessarily a conflict of interest. Under Article III, Section 2, a person who has a financial interest may have a conflict of interest only if the appropriate governing board or committee decides that a conflict of interest exists.
1. Duty to Disclose
In connection with any actual or possible conflict of interest, an interested person must disclose the existence of the financial interest and be given the opportunity to disclose all material facts to the directors and members of committees with governing board delegated powers considering the proposed transaction or arrangement.
2. Determining Whether a Conflict of Interest Exists
After disclosure of the financial interest and all material facts, and after any discussion with the interested person, he/she shall leave the governing board or committee meeting while the determination of a conflict of interest is discussed and voted upon. The remaining board or committee members shall decide if a conflict of interest exists.
3. Procedures for Addressing the Conflict of Interest
a. An interested person may make a presentation at the governing board or committee meeting, but after the presentation, he/she shall leave the meeting during the discussion of, and the vote on, the transaction or arrangement involving the possible conflict of interest.
b. The chairperson of the governing board or committee shall, if appropriate, appoint a disinterested person or committee to investigate alternatives to the proposed transaction or arrangement.
c. After exercising due diligence, the governing board or committee shall determine whether the Fort Wayne Sport Club Youth Soccer Inc., can obtain with reasonable efforts a more advantageous transaction or arrangement from a person or entity that would not give rise to a conflict of interest.
d. If a more advantageous transaction or arrangement is not reasonably possible under circumstances not producing a conflict of interest, the governing board or committee shall determine by a majority vote of the disinterested directors whether the transaction or arrangement is in the Fort Wayne Sport Club Youth Soccer Inc.’, best interest, for its own benefit, and whether it is fair and reasonable. In conformity with the above determination it shall make its decision as to whether to enter into the transaction or arrangement.
4. Violations of the Conflicts of Interest Policy
a. If the governing board or committee has reasonable cause to believe a member has failed to disclose actual or possible conflicts of interest, it shall inform the member of the basis for such belief and afford the member an opportunity to explain the alleged failure to disclose.
b. If, after hearing the member’s response and after making further investigation as warranted by the circumstances, the governing board or committee determines the member has failed to disclose an actual or possible conflict of interest, it shall take appropriate disciplinary and corrective action.
Records of Proceedings
The minutes of the governing board and all committees with board delegated powers shall contain:
a. The names of the persons who disclosed or otherwise were found to have a financial interest in connection with an actual or possible conflict of interest, the nature of the financial interest, any action taken to determine whether a conflict of interest was present, and the governing board’s or committee’s decision as to whether a conflict of interest in fact existed.
b. The names of the persons who were present for discussions and votes relating to the transaction or arrangement, the content of the discussion, including any alternatives to the proposed transaction or arrangement, and a record of any votes taken in connection with the proceedings.
a. A voting member of the governing board shall not receive salary or compensation, either directly or indirectly, from the Fort Wayne Sport Club Youth Soccer Inc., for services rendered.
b. No committee member whose jurisdiction includes compensation matters shall not receive salary or compensation, either directly or indirectly, from the Fort Wayne Sport Club Youth Soccer Inc., for services rendered.
Each director, principal officer and member of a committee with governing board delegated powers shall annually sign a statement which affirms such person:
a. Has received a copy of the conflicts of interest policy,
b. Has read and understands the policy,
c. Has agreed to comply with the policy, and
d. Understands the Fort Wayne Sport Club Youth Soccer Inc., is charitable and in order to maintain its federal tax exemption it must engage primarily in activities which accomplish one or more of its tax-exempt purposes.
To ensure the Fort Wayne Sport Club Youth Soccer Inc., operates in a manner consistent with charitable purposes and does not engage in activities that could jeopardize its tax-exempt status, periodic reviews shall be conducted.
Use of Outside Experts
When conducting the periodic reviews as provided for in Article VII, the Fort Wayne Sport Club Youth Soccer Inc., may, but need not, use outside advisors. If outside experts are used, their use shall not relieve the governing board of its responsibility for ensuring periodic reviews are conducted.
Conflict of Interest Policy of The Fort Wayne Sport Club Youth Soccer, Inc. shall be adopted as of the date of Incorporation, October 25, 1996
Amended March 16, 2009